One-time purchase is the Plan & Buy workflow for creating a focused order from the current selection. Use it when you want to optimize one purchase setup now, instead of building a full purchase plan across future order dates.

The main action in this workflow is Optimize order. Madden uses the current selection, sell-through assumptions, order details, stock, incoming units, MOQ, pack sizes, supplier prices, and account settings to suggest quantities. As with the larger purchase-plan workflow, Madden tries to cover demand while minimizing unnecessary stock on hand given the parameters you choose.

Open One-time purchase

• Go to Plan & Buy and open the Summary tab.

• Select the product, variant, category, season, or other group you want to buy.

• In the Purchase orders block, open the Manage dropdown and choose One-time purchase.

One-time purchase is best for a focused decision: for example topping up a selected group, creating a one-off seasonal buy, or quickly testing how a different sell-through or MOQ assumption changes the order.

Configure the order

The order configuration block controls the basic order details. Set the order date, estimated arrival, and optional label. Depending on your setup, you may also choose initial allocation, separated segments, fallback warehouse, or delivery window.

If the order details are incomplete or invalid, Save stays disabled. Madden also warns when dates are in the past, when arrival is outside the selected future date range, or when the selected split-order setup is not available for the current segment view.

Changing order details after quantities have been edited can reset the current draft quantities. Madden asks for confirmation when a change would overwrite work already done in the table.

Set sell-through and optimize

Use the Sell through control to decide how much of the planned available stock should be sold through. This is one of the main assumptions behind the suggested quantity. A higher sell-through target generally increases the suggested purchase; a lower target can reduce the quantity and keep more demand uncovered.

After reviewing sell-through and order details, click Optimize order. Madden recalculates suggested quantities for the current one-time order. This is usually the best starting point, even if you expect to make manual adjustments afterwards.

Review units to buy

The units-to-buy table is the main editing surface. It shows the current need, draft purchase quantity, MOQ, supplier price, and margin context. In Units mode, you can edit draft purchase quantities directly in the table.

The Needed value comes from the sales plan, pre-orders where relevant, current stock, and incoming quantities. It can be higher than what you see in a high-level summary because Madden rounds need per SKU and segment before rolling the result up.

Use the Display control to switch between Units, Supplier value, and Cost value. This helps you move between quantity decisions and value decisions without leaving the workflow.

Use Round quantities when quantities should respect pack sizes. If table filters are active, round and optimize actions may be disabled until the filtered view is cleared.

Edit supplier price

You can edit supplier price directly from the table. Use this when the supplier price has changed, when you negotiate a better price, or when you need to understand how a MOQ-driven quantity affects the value and margin of the order.

For example, if you cannot meet MOQ at the current price or you negotiate with the supplier to make a larger quantity viable, update the supplier price and review how the supplier value and margin change before saving.

Handle MOQ warnings

If Madden shows that rows are under MOQ, open the MOQ action from the table. The Match MOQ dialog lets you choose which segments should absorb the additional quantity, then writes the adjusted distribution back into the current draft quantities.

Advanced MOQ rules can be managed from the Advanced MOQs block. Add, edit, delete, import, or export rules when you need reusable minimum-order logic beyond the standard row MOQ. If draft quantities have unsaved edits, Madden may ask you to save before modifying advanced MOQ rules so the rule changes and draft changes do not conflict.

Export or save

Use Export to download the current order details and table rows to Excel. Use Save when the order is ready. After saving, Madden refreshes Plan & Buy data and closes the one-time purchase workflow.

When to use this instead of Purchase plan over time

• Use One-time purchase when the decision is focused, immediate, and should produce one specific purchase setup.

• Use Purchase plan over time when you want Madden to calculate several future draft orders from the sales plan, stock, lead time, MOQ, safety stock, and target settings.

Common checks

• If Optimize order is disabled, check whether table filters are active or sell-through defaults are still loading.

• If Save is disabled, check order date, estimated arrival, required warehouse or segment settings, and whether any edits have been made.

• If the optimized quantity is higher than expected, check MOQ, advanced MOQ rules, pack sizes, sell-through, and supplier price before manually reducing the order.

• If margin looks wrong, review supplier price, cost price, sales price, and whether you are viewing the table in units, supplier value, or cost value.